Many businesses using two or more licenses of Tally 9 Silver (Rel.2.0) on their Local Area Network (LAN) would like to access a common data. This was not possible in the earlier versions of Tally 9 within a LAN. If one user was accessing the data of a company, then another user on the LAN would not be able to access the database of the same company. The database would be rendered inaccessible.

 

Tally 9 Silver (Rel.2.0) now comes with an enhanced feature, wherein more than one Tally 9 Silver license user can access the data of a single company concurrently on a LAN (within a single sub-net).

 

 

Scenario

Let us illustrate this with the help of a scenario. The company considered for this scenario is Universal Business Solutions, where we have the Chief Accountant Mr. Shrikanth and his deputy Mr. Kiran. Both of them are using Tally single user licenses on their systems and are connected on a LAN (within a single subnet). The Tally data folder is located on Mr. Shrikanth’s system. Mr. Shrikanth views certain reports, in this case the Balance Sheet for the year 2007-2008. Simultaneously Mr. Kiran is making a voucher entry into the same company whose data is on Mr. Shrikanth’s system,

 

At the Gateway of Tally press F1 to select a company. The following screen is displayed. The field Directory displays the default location of the folder Data. Select the company Universal Business Solutions from the drop down menu displaying a list of companies and press Enter. (Fig. 1)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fig. 1

 

Then at the gateway of Tally, under Reports, click Balance Sheet and press

Alt+F1 to view a detailed report (Fig. 2).

 

Now this is the screen being viewed by Mr. Shrikanth.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fig. 2

 

At the same time Mr. Kiran needs to access the same company Universal Business Solutions for making a voucher entry. At the Gateway of Tally press F1 to select a company. The following screen is displayed. The field Directory displays the default location of the folder Data. Navigate to this field using the backspace key and enter the path of the shared folder Data, located on Mr. Shrikanth’s system – \\shrikanth\Data. Then Select the company Universal Business Solutions from the drop down menu displaying a list of companies and press Enter. (Fig. 3)

 

 

 

 

 

    
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fig. 3

 

At the gateway of Tally, under Transactions, click Accounting Vouchers. By default, the Payment voucher screen is displayed. Press F-6 to select Receipt. Mr. Kiran views the following screen. He can execute all the functions of Tally as if he was working with Tally on his local system. (Fig. 4)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fig. 4

 

 

Accessing Data on system 2

We will now walk through the steps on how to access data on another system. In the folders section of the Explorer window, open the folder Tally 9. Right click on the sub-folder Data and then select Sharing and Security. (Fig. 5)

 

 

 

Fig. 5

 

A screen with the folder properties is displayed. Check the option Share this Folder. By default the name of the shared folder is the active folder, which in this instance is the folder Data. Under the parameter User Limit, select the option Maximum Allowed. (Fig. 6)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fig. 6

 

Once this is done, click on the tab Security. Under the list of Groups or User Names, select the required option and under Permissions – Allow, check all the options. This will facilitate the other users to carry out all functions for the shared folder. (Fig. 7)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fig. 7

 

On completing click the tab Apply to enable all these changes to take effect and then click OK to exit from this window. The users on a LAN can now start using Tally and simultaneously access the data of a single company.

 

At the Gateway of Tally, click F1 to select a company. The following screen with

a list of companies is displayed (Fig.8).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fig. 8

 

Use the backspace key to change the Directory. (Fig. 9)

 

 

 

 

 

 

 

 

 

Fig. 9

 

Type in the location of the shared folder Data as shown below. You can type in the system name where the shared Data folder is located. In this case the system name is “shrikanth” (Fig. 10)

 

 

 

 

 

 

 

 

 

 

Fig. 10

 

Alternatively, you can also define the location of the shared folder by typing in the

IP address of the system where it is located. (Fig. 11)

 

 

 

 

 

 

 

 

 

Fig. 11

 

If the company database has to be shared on a default basis, then the following changes have to be executed in the Tally.ini file. In the first instance the system name can be mentioned. (Fig.12)

 

 

 

 

 

 

 

 

 

 

Fig. 12

 

 

Alternatively, the system’s IP address can be mentioned as shown. (Fig. 13)

 

 

 

 

 

 

 

 

 

 

Fig. 13

 

 

Once the steps mentioned above are executed, Tally can be used in this LAN environment, wherein more than one user of Tally 9 Silver (Rel. 2.0) licenses can concurrently access the data of a single company. The important element is allowing access to the folder on the LAN.